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Mailing Address:

Susquehanna Valley Chapter of the American Payroll Association

PO Box 7478 

York, PA  17404





The Susquehanna Valley Chapter of the American Payroll Association is a 501(c)3 non-profit organization. 

The Susquehanna Valley Chapter  is affiliated with the American Payroll Institute, Inc. (dba American Payroll Association) but is an autonomous and independent organization.  American Payroll Institute, Inc. is not responsible for the liabilities, statements, or activities of any of its affiliated chapters.

To learn more, go to 

 www.americanpayroll.org 


Our Mission

  • To build a network of Payroll Professional across the Commonwealth and beyond.
  • To provide training and recognition to all Payroll Professionals.
  • To offer the Payroll Professional the opportunity to learn and grow.
  • To pay every employee accurately and on time, every time.
  • To uphold the mission of the American Payroll Association.

As a Payroll Professional, you are vital to your company's success. You are the one responsible for payroll processing, technology development and complete legal and tax compliance. Confidentiality and accuracy are essential and timeliness is central to every function that you perform. 

 

As a member of The Susquehanna Valley Chapter of the American Payroll Association, you would be equally vital to the success of our organization.

 

Members of our organization represent many companies in our region... from small businesses to the area's largest employers.  As an individual member, you will benefit from the knowledge and expertise of many Payroll Professionals.

 

We would like to share some information about our local Chapter of the American Payroll Association throughout this website. We are pleased that you chose to look at our organization's website and hopefully we will be able to meet your expectations and help you become a stronger Payroll Professional.

 

We hope that you will want to join us, helping us grow as an organization and helping our Membership keep abreast of the ever-changing payroll profession. We are excited about the opportunities that we offer our Members, i.e. the broad range of meeting speakers, networking opportunities, newsletters, study groups to help with your CPP/FPC test and community events to mention a few.


Our Bylaws

ARTICLE I      NAME

Section 1: The name of this organization shall be The Susquehanna Valley Chapter of the American Payroll Association (SVCAPA), herein referred to as the Chapter.  This is an autonomous and independent Chapter of the American Payroll Association (APA), herein referred to as National.


ARTICLE II     PLACE OF BUSINESS

Section 1: The location of the principal office of the Chapter shall be in the Commonwealth of Pennsylvania at such location as shall be determined by the Board of Directors, herein referred to as the Board.


ARTICLE III    PURPOSE

Section 1: The purpose of this Chapter shall be:

  1. To increase the skill level of the Payroll Professional through education.
  2. To promote and enhance the image of the payroll profession throughout the Commonwealth of Pennsylvania.
  3. To provide Payroll Professionals with networking opportunities and a forum for the effective exchange of payroll knowledge, trends and ideas.
  4. To promote the highest standards of professional practice and payroll ethics.

ARTICLE IV    MEMBERSHIP

Section 1: Regular Membership is open to payroll, human resource, and other professionals or interested persons concerned with the development, maintenance and operation of payroll and related functions.

Section 2: All candidates for Membership must apply online at the Chapter's website: www.apasvc.org.

Section 3:  The Chapter year is July 1 to June 30.

Section 4:  Members may be reprimanded, suspended or expelled by the Board for violations of these Bylaws or the Code of Ethics or any other conduct that discredits the Chapter or the payroll profession.  Any persons whose Membership has been terminated may, upon written request and explanatory statement to the Board, have their Membership reinstated upon a majority vote of the Board.

 

ARTICLE V     DUES

Section 1: Annual dues for all Membership Levels shall be established by the Board and announced in April. 

Section 2: Annual dues for 1st time Members are prorated quarterly and will be invoiced when the Membership application is approved.

Section 3: Member status will terminate if dues are not received by August 1st.

Section 4: There will be a Corporate Membership available to any Corporation.  This Corporate Membership is established to enable a Business to send up to any 4 Employees at their discretion to all Chapter Functions at the Member Rate.  Additional Employees can attend at a discounted rate. The only requirement is that 1 Member Employee be permanently identified and be a Member of the National American Payroll Association.  The Corporate Membership will include their Corporate Logo and Link on a Specific Chapter Website Page and access to unlimited Job Postings.


ARTICLE VI    MEMBER MEETINGS

Section 1: Chapter Meetings (2-hour duration) will be held 7 times per year based on the following schedule and locations:

2 Hour Regular Chapter Meetings (same Topic and Speaker)

            Lancaster:       7:30am-9:30am           4th Thursday of Each Month

            Harrisburg:      2:30pm-4:30pm           2nd Thursday of Each Month

February, March, May, June, August and December

September or October (the alternate Month of the Pennsylvania Statewide Payroll Conference)

1 FULL DAY CONFERENCE - November for the APA Year-End Conference

Section 2: Meetings of the Chapter will be conducted in accordance with Robert's Rules of Order.

Section 3: Guests and Non-Members are welcome to attend regular Chapter meetings by registering and paying the pre-established guest/non-member meeting fee.  Chapter Webinars are free and available to Members only.

 

ARTICLE VII   BOARD OF DIRECTORS

Section 1. The Board of Directors shall contain the following positions: President, Vice President, Secretary & Treasurer, Website & Social Media Coordinator and Member Outreach Coordinator.

Section 2. Terms of Service and Election Cycles.

  • All positions are Volunteer and not compensated.
  • The term of service for all Susquehanna Chapter Board Officers shall be 2 years.  All Officer positions are limited to 2 consecutive terms (4 years). 
  • Elections of Chapter Board Members will be held at the June meeting of each Chapter Year to begin the following July.  The Chapter Year is July-June.  Announcements of future vacancies, term limited ending appointments and newly elected Officers will be sent via Email blasts (to Members and Non-Members) and Website announcements (for public viewing).
  • The Officer positions of President, Secretary & Treasurer, and Member Outreach Coordinator will be elected during the odd numbered years (2017, 2019, etc.).
  • The Officer positions of Vice President and Website & Social Media Coordinator will be elected during the even numbered years (2016, 2018, 2020, etc.).
  • Two Offices may be held by the same person with the exception of President and Secretary & Treasurer.

Section 3.  Board Governance.

  • Officers may be removed from office by a 2/3rd majority vote of the Regular Members in attendance at any meeting.  Failure to carry out responsibilities of the respective office warrants removal. Further, Officers or Committee Chairpersons failing to attend Executive Board meetings without notifying the President or the Secretary, in writing or by telephone, for two consecutive meetings, will be considered to have voluntarily resigned from their positions.
  • If an officer vacates their office prior to the expiration of their term, a replacement will be named by the Executive Board with the approval of the Chapter Members.
  • Appearance of Impropriety: Any Officer elected or appointed by the Members or the Board may be removed or suspended by the majority vote of the Executive Board whenever an "Appearance of Impropriety" exists.  An "Appearance of Impropriety" exists when there is a conflict of interest between the serving Officer and the best interests of the Chapter Members as a whole.  Examples of a conflict of interest are, but not limited to:
  • Serving on the Board or as an Officer of another APA Chapter.
  • An immediate family Member's (spouse, child, parent or sibling) serving as an officer or another APA Chapter's Board Member.
  • Two Officers having the same employer, where as one of them is a direct report of the other.

In the case of such removal or suspension, the Officer so removed or suspended shall forthwith deliver all the property of the Chapter in their possession, or under their control, to another Officer.


Appendix One             President

Appendix Two             Vice President

Appendix Three          Secretary & Treasurer

Appendix Four            Member Outreach Coordinator

Appendix Five             Website & Social Media Coordinator

 

ARTICLE VIII  VOTING

Section 1: On all voting matters, Regular and the primary identified Corporate Members of the Chapter can vote.

Section 2: Voting is by simple majority of all Members in attendance at meetings, or as specified within the Articles of this Constitution.  A quorum will not be required.

Section 3: The President shall not vote unless it becomes necessary to break a tie vote.


ARTICLE IX    CODE OF ETHICS

  1. To be mindful of the personal aspect of the payroll relationship between employer and employee and to ensure that harmony is maintained through constant concern for the Payroll Professional's fellow employees.
  2. To strive for perfect compliance, accuracy and timeliness of all payroll activities.
  3. To keep abreast of the state of the payroll art with regard to developments in payroll technologies.
  4. To be current with legislative developments and actions on the part of regulatory bodies, insofar as they affect payroll.
  5. To maintain the absolute confidentiality of payroll within the procedures of the employer.
  6. To refrain from using Association activities for one's personal self-interest or financial gain.
  7. To take as one's commitment the enhancement of one's professional abilities through the resources of the American Payroll Association.
  8. To support one's fellow Payroll Professionals, both within and outside one's organization.

ARTICLE X     AMENDMENTS

This Constitution may be amended by a majority vote of the Regular and the primary identified Corporate Members in attendance at a pre-notified voting meeting or by posting, or email, of changes.  Bylaws will be reviewed annually by both the new and outgoing Members of the Executive Board.  Any changes as proposed by the Executive Board will be presented at the first meeting of the next calendar year (February), or by posting or email, at a minimum.  The Bylaws may be amended by approval of a simple majority of voting Regular and the primary identified Corporate Members present at a regular Chapter Meeting.


ARTICLE XI    CONFLICT OF INTEREST POLICY

Section 1: Purpose

The Susquehanna Valley Chapter of the American Payroll Association is a nonprofit, tax-exempt organization. Maintenance of its tax-exempt status is important both for its continued financial stability and for public support. Therefore, the IRS as well as state regulatory and tax officials view the operations of The Susquehanna Valley Chapter of the American Payroll Association as a public trust, which is subject to scrutiny by and accountable to such governmental authorities as well as to Members of the public.


Consequently, there exists between The Susquehanna Valley Chapter of the American Payroll Association and its Board, Officers, and Regular and the primary identified Corporate Members, and the public, a fiduciary duty, which carries with it a broad and unbending duty of loyalty and fidelity. The Board, Officers, and Regular and the primary identified Corporate Members have the responsibility of administering the affairs of The Susquehanna Valley Chapter of the American Payroll Association honestly and prudently, and of exercising their best care, skill, and judgment for the sole benefit of The Susquehanna Valley Chapter of the American Payroll Association.

Those persons shall exercise the utmost good faith in all transactions involved in their duties, and they shall not use their positions with The Susquehanna Valley Chapter of the American Payroll Association or knowledge gained therefrom for their personal benefit. The interests of the organization must be the first priority in all decisions and actions.

Section 2: Persons Concerned. 

This statement is directed not only to directors and officers, but to all Regular and the primary identified Corporate Members who can influence the actions of The Susquehanna Valley Chapter of the American Payroll Association.  For example, this would include all who make purchasing decisions, all persons who might be described as "leadership," and anyone who has proprietary information concerning The Susquehanna Valley Chapter of the American Payroll Association.

Section 3:  Areas in Which Conflict May Arise: 

  • Conflicts of interest may arise in the relations of directors, officers, and Regular and the primary identified Corporate Members with any of the following third parties:
  • Persons and firms supplying goods and services to The Susquehanna Valley Chapter of the American Payroll Association.
  • Persons and firms from whom The Susquehanna Valley Chapter of the American Payroll Association leases property and equipment.
  • Persons and firms with whom The Susquehanna Valley Chapter of the American Payroll Association is dealing or planning to deal in connection with the gift, purchase or sale of real estate, securities, or other property.
  • Competing or affinity organizations.
  • Donors and others supporting The Susquehanna Valley Chapter of the American Payroll Association.
  • Agencies, organizations, and associations which affect the operations of The Susquehanna Valley Chapter of the American Payroll Association.
  • Family Members, friends, and other Regular Members and the primary identified Corporate Members.

Section 4:  Nature of Conflicting Interest

  • A conflicting interest may be defined as an interest, direct or indirect, with any persons or firms mentioned in Section 3. Such an interest might arise through:
  • Owning stock or holding debt or other proprietary interests in any third party dealing with The Susquehanna Valley Chapter of the American Payroll Association.
  • Holding office, serving on the board, participating in management, or being otherwise employed (or formerly employed) with any third party dealing with The Susquehanna Valley Chapter of the American Payroll Association.
  • Receiving remuneration for services with respect to individual transactions involving The Susquehanna Valley Chapter of the American Payroll Association.
  • Using The Susquehanna Valley Chapter of the American Payroll Association’s time, personnel, equipment, supplies, or good will for other than The Susquehanna Valley Chapter of the American Payroll Association-approved activities, programs, and purposes.
  • Receiving personal gifts or loans from third parties dealing or competing with The Susquehanna Valley Chapter of the American Payroll Association.
  • No personal gift of money should ever be accepted.

Section 5:  Interpretation of this Statement of Policy

  • The areas of conflicting interest listed in Section 3, and the relations in those areas which may give rise to conflict, as listed in Section 4, are not exhaustive. Conflicts might arise in other areas or through other relations. It is assumed that the directors, officers, and Regular Members and the primary identified Corporate Members will recognize such areas and relation by analogy.
  • The fact that one of the interests described in Section 4 exists does not necessarily mean that a conflict exists, or that the conflict, if it exists, is material enough to be of practical importance, or if material, that upon full disclosure of all relevant facts and circumstances it is necessarily averse to the interests of The Susquehanna Valley Chapter of the American Payroll Association.
  • However, it is the policy of the board that the existence of any of the interests described in Section 4 shall be disclosed before any transaction is consummated. It shall be the continuing responsibility of the Board, Officers, and Regular Members and the primary identified Corporate Members to scrutinize their transactions and outside business interests and relationships for potential conflicts and to immediately make such disclosures.

Section 6:  Disclosure Policy and Procedure

Transactions with parties with whom a conflicting interest exists may be undertaken only if all of the following are observed:

  1. The conflicting interest is fully disclosed;
  2. The person with the conflict of interest is excluded from the discussion and approval of such transaction;
  3. A competitive bid or comparable valuation exists; and
  4. The Board or a duly constituted Committee thereof has determined that the transaction is in the best interest of the organization.

Disclosure in the organization should be made to the Board President (or if she or he is the one with the conflict, then to the Board Secretary &Treasurer, who shall bring the matter to the attention of the remaining Board Members.  The Board or a duly constituted Committee thereof shall determine whether a conflict exists and in the case of an existing conflict, whether the contemplated transaction may be authorized as just, fair, and reasonable to The Susquehanna Valley Chapter of the American Payroll Association.  The decision of the Board or a duly constituted Committee thereof on these matters will rest in their sole discretion, and their concern must be the welfare of The Susquehanna Valley Chapter of the American Payroll Association and the advancement of its purpose.


By applying and agreeing to Membership in The Susquehanna Valley Chapter of the American Payroll Association, Regular Members and the primary identified Corporate Members acknowledge that they understand and agree to all policies and procedures outlined in the Mission, Bylaws, and Articles of Incorporation of The Susquehanna Valley Chapter of the American Payroll Association and understand that any violation may result in suspension or termination of their Membership from the association.


Articles of Incorporation Commonwealth of Pennsylvania

Domestic Nonprofit Corporation


In compliance with the requirements of 15 Pa. C.S. ยง 5306 (relating to articles of incorporation), the undersigned, desiring to incorporate a nonprofit corporation, Pennsylvania, The Susquehanna Valley Chapter of the American Payroll Association states that:


I.        Name.  The name of the corporation is:  The Susquehanna Valley Chapter of the American Payroll Association.

 

II.       Address.  The address of the corporation’s initial registered office in this Commonwealth is the current address of the Secretary & Treasurer of the Board of Directors, elected by the Membership.  The county of venue is Lancaster County.


III.      Purposes and Operation.  The corporation is incorporated under the Pennsylvania Nonprofit Corporation Law of 1988 (as amended) exclusively for educational and charitable purposes within the meaning of section 501(c)(3) of the Internal Revenue Code of 1986, or the corresponding provisions of any future United States Internal Revenue Law (the “Code”).  The corporation’s purposes shall include, but not be limited to: build a network of Payroll Professionals across the Commonwealth and beyond, to provide training and recognition to all Payroll Professionals, to offer the Payroll Professional the opportunity to learn and grow, to pay every employee accurately and on time, every time, and to uphold the mission of the American Payroll Association. 


No part of the net earnings of the corporation shall inure to the benefit of, or be distributable to, its Directors, Officers, Membership, or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of its exempt purposes.  No substantial part of the activities of the corporation shall consist of carrying on propaganda, or otherwise attempting, to influence legislation.  The corporation shall not participate in, or intervene in (including the publishing or distributing of statements), any political campaign on behalf of or in opposition to any candidate for public office.  Notwithstanding any other provision of these articles, the corporation shall not carry on any activities not permitted to be carried on by a corporation (a) exempt from federal income tax under section 501(a) of the Code as an organization described in section 501(c) (3) of the Code, or (b) contributions to which are deductible under section 170(a) of the Code as being to an organization referred to in section 170(c) (2) of the Code.


IV.      Nonprofit.  The corporation does not contemplate pecuniary gain or profit, incidental or otherwise.


V.       Private Foundation.  Notwithstanding any other provisions in these articles, at all times when the corporation is a private foundation within the meaning of section 509 of the Code, it shall be subject to the following additional restrictions:

    a.   The corporation shall distribute its income for each tax year at such time and in such manner, as not to become subject to the           tax on undistributed income imposed by section 4942 of the Code.

    b.   The corporation shall not engage in any act of self-dealing as defined in section 4941(d) of the Code.

    c.   The corporation shall not retain any excess business holdings as defined in section 4943(c) of the Code.

    d.   The corporation shall not make any investments in such manner as to subject it to tax under section 4944 of the Code.

    e.   The corporation shall not make any taxable expenditures as defined in section 4945(d) of the Code.


VI.     Nonstock.  The corporation is organized upon a nonstock basis.


VII.    Incorporator[s].  2015-2016 Board of Directors of The Susquehanna Valley Chapter of the American Payroll Association:  Karen Schatz, President; Tricia Richardson, Vice President; Barbara Taylor, Secretary &Treasurer; Current Mailing Address:  44 Hunters Run Ct, Red Lion, PA  17356

 

VIII.   Dissolution.  Upon the dissolution of the corporation, the Board of Directors shall, after paying or making provisions for the payment of all of the liabilities of the corporation, dispose of all the assets of the corporation exclusively for the exempt purposes of the corporation or to one or more organizations organized and operated exclusively for charitable, literary, or educational purposes which at the time qualify as exempt organizations under section 501(c)(3) of the Code, as the Board of Directors shall determine.  Any assets not so distributed by the Board of Directors shall be distributed by the Court of Common Pleas of the county in which the corporation’s principal office is then located exclusively for the corporation’s exempt purposes.  The use of any surplus funds for private inurement to any person in the event of a sale of the assets or dissolution of the corporation is expressly prohibited.


IX.     Members.  The corporation may have Membership as provided in its Bylaws.


X.      Unincorporated Association.  The incorporators constitute a majority of the Membership of the Committee authorized to incorporate The Susquehanna Valley Chapter of the American Payroll Association by the requisite vote required by the organic law of the association for the amendment of such organic law. 

 

(Original Draft January 1, 2015)

(Amended February 25, 2016)

(Amended January 1, 2017)



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