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The Susquehanna Valley Chapter works in conjunction with the American Payroll Association to provide outstanding networking, education opportunities and professional development resources through chapter meetings, study groups, statewide/regional conferences and community outreach.

To learn more, go to 

 www.americanpayroll.org 


The Susquehanna Valley Chapter of the American Payroll Association is a 501(c)3 non-profit organization. 

Mailing Address:

Susquehanna Valley Chapter of the American Payroll Association

PO Box 7478 

York, PA  17404



Payroll Specialist

  • Friday, November 18, 2016 3:46 PM
    Reply # 4399946 on 4360574
    Anonymous

    Gail Bryner

    gbryner@epix.net

    717-514-3405

    I worked for a company where we had originally over 100 employees in eight states.  I did all the payroll and the paid all the payroll taxes, accounting for both payroll and six companies, along with doing all the human resource duties.  I worked with Abra Payroll but am a quick learner with all software.  I worked with outside vendors, auditors, bank personnel, supervisors, and senior managers. Following is a listing of my detailed position duties.  References are available.

     

     

    DETAILED POSITION DUTIES

    • Ongoing management of the accounting/human resource department functions, including primary contact with PFMA’s auditing/accounting firm.
    • Recommend and implement appropriate accounting/human resource policies and procedures.  Keep a creative outlook with the foresight to make innovative changes to improve accuracy and efficiency.
    • Ensure adequate preparation for and coordinate activities toward successful completion of the external audit.
    • Implement payroll operations, taxes, and audits.
    • Generate for Association management and/or appropriate external users with accurate, timely, useful and relevant financial information including historic financial statements with budget comparison, prospective financial information, and financial analysis/planning.
    • Generate financial/human resource statements and other necessary financial/human resource information for PFMA.
    • Generate appropriate activity reports or compliance reports for external parties, such as state regulators, IRS, EEOC, customers, bankers, and affiliates/partners.
    • Ensure that all banking (borrowing and investment) functions are completed in timely and accurate manner.
    • Assist departments in the preparation of their budgets.
    • Perform financial analysis work as necessary.
    • Ensure that timely reconciliation’s are performed on all accounts and in payroll.
    • Maintain various computer (PC and mainframe) files to document financial and payroll activity. 
    • Ensure that all relative protective health information is kept in accordance with all policies and procedures as with all computer files.
    • Prepare periodic verbal and/or written reports as necessary to provide PFMA staff the status of appropriate financial matters.
    • Participate in the PFMA strategic planning process.
    • Perform all funds handling and financial activity transaction generation with maximum accuracy and within guidelines developed by PFMA’s outside auditing consultants.
    • Participate in all staff meetings.
    • Perform required duties as the Cobra and HIPAA Administrator.
    • Coordinate benefits between management and Actuaries.
    • Maintain good customer service skills.
    • Prepare PCRS/PFMA journal entries.
    • Reconcile all monthly/weekly bank statements for PFMA (combine vendor w/ payroll), PCRS (Commerce & Wells Fargo), Political Education, RTSCP, FoodPAC, SCP, Ridge Trust, and DFIC.
    • Cut checks for PCRS and PFMA bi-weekly.
    • Prepare weekly payroll and pay taxes.
    • Daily banking: Wire Wells Fargo to Commerce, ACH payments for PCRS customers, pull daily Commerce reports and input into cash spreadsheet.
    • Balance monthly general ledger for PCRS, PFMA, RTSCP, SCP, and DFIC.
    • Maintain HR files – New hires and benefits.
    • Update business insurances and benefits.
    • Prepare budget.
    • Prepare forecasts throughout the year.
    • Maintain building records.
    • Serve as back up for Membership Dues Billing.

     

  • Wednesday, November 02, 2016 7:39 AM
    Message # 4360574
    Anonymous

     

    TITLE: PAYROLL SPECIALIST

    DEPARTMENT:                             Human Resources

    REPORTS TO:                                  Director, Human Resources

    FLSA CLASSIFICATION:            Non-Exempt

    ESSENTIAL FUNCTIONS:

    As part of the Human Resources team, the Payroll Specialist is responsible for all phases of Clair’s Payroll process including generation of multi-pay period payroll and subcontractor checks, payment of payroll taxes, preparation of quarterly and yearend tax reports used in the preparation of payroll tax returns and W-2s, and maintenance of electronic and paper payroll files.

    QUALIFICATIONS/ REQUIREMENTS The requirements listed below are representative of the knowledge, skill and/or ability required to perform the essential functions of this job while exercising appropriate judgment and discretion.

    • ·         Working knowledge of accepted payroll principals and processes

    • ·         Intermediate math skills

    • ·         Intermediate level Microsoft Word and Excel

    • ·         Familiarity processing computerized payroll and related tax payments

    • ·         Familiarity with federal and multi-state payroll tax laws and regulations

    • ·         Attention to detail with strong emphasis on accuracy

    • ·         Strong communication skills with the ability to relate to various groups of internal and external customers

    • ·         The ability to exercise judgment and discretion and seek supervisor input as appropriate

    • ·         The ability to maintain strict confidentiality

    EDUCATION AND/OR EXPERIENCE:

    • ·         CPP preferred

    • ·         3-5 years’ experience processing multi-company/multi-state payroll

    RESPONSIBILITIES AND DUTIES:

    • 1.        Create new employee records in the payroll system including set up of and changes to direct deposit

    • 2.       Create pay records for tour subcontractors in the payroll system

    • 3.       Administrate time card approval system

    • 4.       Process multi-pay period payroll for all Clair companies and independent tour contractors

    • 5.       Generation and maintenance of pay period reports

    • a.       Update records for pay period changes and/or deductions as required

    • b.       Create and submit direct deposit files

    • c.       Print manual pay checks as required

    • d.       Prepare garnishment report for Accounts Payable processing

    • e.        Process employee deferred compensation contributions

    • f.        Process federal, state, and local payroll tax deposits

    • g.       Create and upload 401k contribution report

    • h.       Enter payroll general ledger journal entries into the accounting system

    • 6.       Research and correct pay period discrepancies when required

    • 7.       Process employee terminations

    • 8.       Assist with yearend W-2 reconciliation and processing

    • 9.       Generate month end accrual entries as required

    • 10.    Maintain knowledge of rules and laws which govern payroll administration practices

    • 11.      Other duties as may be assigned.

    COMPANY CONFORMANCE STATEMENT:

    It is Clair’s expectation that employees:

    Clair employees at every level are expected to conform to the following:

    • ·         Support Clair’s Strategic Blueprint, Mission, and Core Values

    • ·         Demonstrate a positive attitude

    • ·         Maintain regular attendance

    • ·         Keep work areas as neat as possible

    • ·         Exercise initiative and be open to learning new skills and tasks

    • ·         Exercise honesty, integrity, and respect and interact professionally with co-workers, clients, and vendors

    • ·         Work effectively as a team contributor on assignments when required

    • ·         Work independently while understanding the necessity for communicating and coordinating work efforts with other employee and organizations

    • ·         Share responsibility for safety by following all Safety Policies and Procedures

    EMPLOYMENT AT WILL

    This position description is not intended to create a contract of employment. Employment at Clair Global or any of its subsidiary companies is at-will and either party can terminate the relationship at any time with or without cause and with or without notice.

    __________________________________________________________                            Date:                                                    

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