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The Susquehanna Valley Chapter works in conjunction with the American Payroll Association to provide outstanding networking, education opportunities and professional development resources through chapter meetings, study groups, statewide/regional conferences and community outreach.

To learn more, go to 

 www.americanpayroll.org 


The Susquehanna Valley Chapter of the American Payroll Association is a 501(c)3 non-profit organization. 

Mailing Address:

Susquehanna Valley Chapter of the American Payroll Association

PO Box 7478 

York, PA  17404



Payroll Specialist

  • Friday, January 27, 2017 7:01 AM
    Message # 4571298
    Anonymous

    TITLE: PAYROLL SPECIALIST

    DEPARTMENT:                             Human Resources

    REPORTS TO:                                  Director, Human Resources

    FLSA CLASSIFICATION:            Non-Exempt

    ESSENTIAL FUNCTIONS:

    As part of the Human Resources team, the Payroll Specialist is responsible for all phases of Clair’s Payroll process including generation of multi-pay period payroll and subcontractor checks, payment of payroll taxes, preparation of quarterly and yearend tax reports used in the preparation of payroll tax returns and W-2s, and maintenance of electronic and paper payroll files.

    QUALIFICATIONS/ REQUIREMENTS The requirements listed below are representative of the knowledge, skill and/or ability required to perform the essential functions of this job while exercising appropriate judgment and discretion.

    • ·         Working knowledge of accepted payroll principals and processes
    • ·         Intermediate math skills
    • ·         Intermediate level Microsoft Word and Excel
    • ·         Familiarity processing computerized payroll and related tax payments
    • ·         Familiarity with federal and multi-state payroll tax laws and regulations
    • ·         Attention to detail with strong emphasis on accuracy
    • ·         Strong communication skills with the ability to relate to various groups of internal and external customers
    • ·         The ability to exercise judgment and discretion and seek supervisor input as appropriate
    • ·         The ability to maintain strict confidentiality

    EDUCATION AND/OR EXPERIENCE:

    • ·         CPP preferred
    • ·         3-5 years’ experience processing multi-company/multi-state payroll

    RESPONSIBILITIES AND DUTIES:

    • 1.        Create new employee records in the payroll system including set up of and changes to direct deposit
    • 2.       Create pay records for tour subcontractors in the payroll system
    • 3.       Administrate time card approval system
    • 4.       Process multi-pay period payroll for all Clair companies and independent tour contractors
    • 5.       Generation and maintenance of pay period reports
    • a.       Update records for pay period changes and/or deductions as required
    • b.       Create and submit direct deposit files
    • c.       Print manual pay checks as required
    • d.       Prepare garnishment report for Accounts Payable processing
    • e.        Process employee deferred compensation contributions
    • f.        Process federal, state, and local payroll tax deposits
    • g.       Create and upload 401k contribution report
    • h.       Enter payroll general ledger journal entries into the accounting system
    • 6.       Research and correct pay period discrepancies when required
    • 7.       Process employee terminations
    • 8.       Assist with yearend W-2 reconciliation and processing
    • 9.       Generate month end accrual entries as required
    • 10.    Maintain knowledge of rules and laws which govern payroll administration practices
    • 11.      Other duties as may be assigned.

    COMPANY CONFORMANCE STATEMENT:

    It is Clair’s expectation that employees:

    Clair employees at every level are expected to conform to the following:

    • ·         Support Clair’s Strategic Blueprint, Mission, and Core Values
    • ·         Demonstrate a positive attitude
    • ·         Maintain regular attendance
    • ·         Keep work areas as neat as possible
    • ·         Exercise initiative and be open to learning new skills and tasks
    • ·         Exercise honesty, integrity, and respect and interact professionally with co-workers, clients, and vendors
    • ·         Work effectively as a team contributor on assignments when required
    • ·         Work independently while understanding the necessity for communicating and coordinating work efforts with other employee and organizations
    • ·         Share responsibility for safety by following all Safety Policies and Procedures

    EMPLOYMENT AT WILL

    This position description is not intended to create a contract of employment. Employment at Clair Global or any of its subsidiary companies is at-will and either party can terminate the relationship at any time with or without cause and with or without notice.

    __________________________________________________________            Date:    

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